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Does it ever feel like you spend half your workday sorting through your inbox? That feeling isn’t far off: According to a 2023 Microsoft study on productivity, 25% of its most active users spend an average of 8.8 hours of their work week reading and replying to emails — which totals more than a full workday.
You can’t get rid of your email entirely, but there are better ways to manage your inbox. Whether your goal is to improve the quality of your correspondence, shave hours off of your work week, or automate repetitive correspondence, AI filler tools provide practical solutions with an easy learning curve.
What is an AI email writer?
An AI email generator or writer is a tool that uses natural language processing (NLP) to assist you with writing emails. Some AI email writers are integrated into the platform — like Gmail and Outlook — while others are standalone apps or browser extensions, like Grammarly. These apps help you write faster and more clearly while catching and correcting errors in real-time.
AI email writers are powered by large language models. These sophisticated systems access massive amounts of writing data to match the user's intent with the message they generate. They can match the style and tone of the writer and generate ready-to-send drafts. The best AI email generators even learn from feedback and improve outputs the more you use them.
Here are some of the features you can expect from an AI email writer:
Auto-completion: This AI email filler tool finishes your sentence or offers suggestions for finishing your sentence as you type. For example, you may type, “Thank you for your attention … ” and the AI-powered writing tool might suggest “ … to this matter.”
Tone adjustment: As you write emails, the AI program will determine the message's intent and make suggestions for a consistent and appropriate tone. For example, if you’re writing a sales email, it might suggest you adjust the tone to make your closing sound friendlier and more engaging: “Click here to proceed with the next steps” would become “Ready to get started? Let’s go.”
Smart replies: This feature generates intelligent replies to incoming emails. If you receive an email from a client to confirm an appointment on your calendar, The AI email generator could recommend a quick response saying, “Yes. Looking forward to seeing you then.”
Content generation: Provide a few minor details to an AI email filler and it can draft a full letter. You can also have it read a piece of mail in your inbox and draft a response for your review.
Personalization: AI can incorporate your CRM data into tailored drafts for each client. Whether generating customized emails or tailoring automatic replies to routine inbox items, your AI-powered email filler will save time, energy, and brainpower.
Benefits of using AI email writing tools
Email generator AI tools solve the everyday problems we all face when writing. Here are a few of the ways they’ll improve productivity and email quality.
Time-Saving
If you’re writing emails, they’re taking you away from high-value work. AI can write emails based on prompts, past email threads, and calendar events. Instead of writing a letter from scratch or altering a cut-and-paste template, you or your assistant can quickly review an AI draft and hit send. Using AI can save several minutes per email, totaling hours over the week.
Improved Accuracy
AI writing assistants will automatically produce clean text. If you prefer to write emails yourself, prompt the AI email filler to fix all grammatical errors and review your original content for tone. The result is still clean, consistent content.
Personalization
Trying to maintain a distinctive tone for each client or customer can be daunting. AI email fillers, on the other hand, can draw from CRM data and past conversations to strike the perfect tone that reflects your personality while taking into account a client’s personal preferences.
Consistency in Tone
Readers can often detect a shift in tone from one email to the next. An AI writing assistant can ensure that communications remain on brand for you and your company.
Top AI tools for crafting effective emails
These are some of the best AI tools available on the market. This list includes a mix of free, paid, and team-ready products.
Rox
Rox is much more than an email tool, but it has all those valuable AI email filler features listed above. Rox is a team-ready sales and communication assistant. It will help write emails, summarize long threads, and automate follow-up correspondence — among other key features. It’s compatible with Gmail, Outlook, and other major email platforms.
Major features include:
Automatic personalization and optimization
Full integration with CRMs and calendars
Optimizes messages for more engagement and clarity
If you’re working on improving sales processes, Rox may be the best fit for your company.
ChatGPT
ChatGPT hit the market ahead of many of the other tools on this list, and consequently, enjoys more brand recognition. It’s a cost-effective and user-friendly way to generate email drafts from prompts. However, it doesn’t integrate with Gmail or Outlook and will forget past dialogues, so you have to re-input your prompts.
Gemini
Gemini is a Google product, and it’s now integrated with Gmail and Workspace. It can help you draft emails, summarize threads, and suggest responses. If your company relies heavily on Gmail, this is a low-cost way to incorporate AI email fillers into your inbox management.
Proton Scribe
Proton Scribe is an AI writer that emphasizes privacy by using end-to-end encryption for your drafts. Not many companies use this AI writing tool because it’s designed explicitly for Proton Mail, a fairly limited platform.
Grammarly
Grammarly’s AI does more than check for spelling and grammar errors. They suggest rewrites, adjust tone, and allow you to correct multiple mistakes simultaneously. It works with Gmail, Outlook, and other popular platforms. While Grammarly is excellent at making suggestions for better clarity and tone, users must pay for GrammarlyGO for full email drafting.
Jasper
Jasper is a content-first AI tool for marketing emails, newsletters, and outreach. It uses templates and tone settings to help you deliver the right message. However, some users find Jasper more suited to content creation than inbox management.
Claude.ai
Claude by Antropic works similarly to ChatGPT. It writes full messages from prompts and strives to produce human-like content. Like ChatGPT, Claude.ai doesn’t integrate with major email platforms yet.
Writesonic
Writesonic is fast and affordable, making it a solid choice for entrepreneurs and small businesses. There are built-in email templates for cold out reach, follow-ups, and transactions. However, the personalization features are less advanced than other models.
SaneBox
SaneBox clears out low-priority emails, surfaces what matters, and keeps your threads tidy. It doesn’t write messages, which is a major drawback. However, it can help you reach inbox zero, which can lead to greater productivity.
The Future of AI in Email Writing
AI email fillers have changed the way we write for business. They allow users to respond faster with clear concise messaging, while saving hours from the work week. And these tools continue to improve with time and usage.
Technology that offers these types of efficiencies is not a fad — it’s the way we now do business. If you’re writing messages from scratch, it’s time to learn what an AI content generator can do for you.
Rox goes beyond generating emails. It provides you with an AI advantage across your entire sales and communication workflow. Rox is the AI email writing tool designed for sales and marketing teams.
Ready to spend less time writing and more time doing? Try Rox today to see how AI can transform your inbox.